(closes 8/29)
The Position
OMF Facility Services is housed in the Division of Asset Management (DAM), a 140-person division within the City of Portland’s Office of Management and Finance. OMF Facility Services manages over 4 million square feet of City-owned facility assets valued at approximately $800 million, including the City’s highest-profile civic facilities. The organization provides facility operations and maintenance services, capital project development and management services, and property management and leasing services for City bureaus. The organization is also responsible for long-range capital and real estate planning and the prudent financial management of OMF’s facility asset portfolio.
The Capital Project Manager II works under the supervision of the Facilities Capital Project Manager Supervisor, and is responsible for the overall coordination, implementation, execution, control and completion of multi-phase capital construction projects; and for ensuring code compliance and consistency with City and Bureau/Office strategies, commitments, and goals.
Specific responsibilities include overseeing contractors engaged in capital projects; developing project plans; defining project scope and requirements; coordinating staff and contractor resources; managing budget; planning and scheduling timelines; monitoring and reporting on progress and issues, and providing solutions to stakeholders; determining, implementing, and managing project changes and interventions to achieve goals; and evaluating projects and assessing results.
Depending on the assignment, the incumbent may perform a combination of some or all of the following duties, and perform related duties as assigned.
General Duties:
- Assist in the management of capital construction projects, including buildings, structures, parks, recreation facilities, and public infrastructure, in accordance with professional standards and practices.
- Develop project scope; consult with project stakeholders including other organizational units and the public; research federal, state, and local laws, codes, and regulations.
- Prepare and review design and construction cost estimates; inspect project work to ensure specifications are met; monitor project schedules and budgets; meet and communicate with stakeholders.
- Assist in procurement of construction and design contractors; develop bid solicitations; participate in pre-construction conferences.
- Oversee contracts with contractors and consultants; conduct regular site visits; process progress payments; accept deliverables; monitor compliance.
- Provide professional and technical advice to City Bureaus/Offices including project solutions and alternative methods.
- Collaborate with Capital Project Managers, engineers, architects and technicians from other projects and units to assist with capital projects of a broader scope and complexity.
Specific Duties:
In addition to the General Duties, the incumbent may perform a combination of some or all of the following duties specific to the position.
1. Leads, plans, coordinates, and manages the design, construction, maintenance, and renovation of city owned facilities and real properties.
A competitive candidate for this recruitment usually meets the minimum qualifications for this position with a combination of the skills, experience, and education outlined below:
City of Portland Core Values:
Anti-racism I Communication I Collaboration I Equity I Transparency I Fiscal Responsibility
These values guide our actions as we serve the community and engage our workforce. To learn more about the City’s core values, please click here.
Why work at the City of Portland?
The City of Portland workforce serves a population of over 650,000. We are culture- and solutions-driven, viewing every challenge as an opportunity to learn, improve, and share our expertise. We are committed to removing systemic barriers to resources, access, and opportunity. The City is a believer in ALL people and continues to actively recruit and retain diverse top talent every day. We offer a comprehensive benefits package, including but not limited to medical, dental, vision, basic life, short- and long-term disability coverage to eligible employees and their families. If you are open-minded, motivated, community-focused, and self-aware, please apply yourself at the City of Portland today.
The City of Portland also participates in the Oregon Public Employees Retirement System (PERS). For more information on the City of Portland’s benefits please click here.
COVID-19 Vaccine Requirement
As of October 18, 2021, all City employees must be fully vaccinated for COVID-19. This is required for all positions at the City of Portland. Proof of being fully vaccinated is required by date of hire. You may request an exception, for health or religious reasons, from getting the COVID-19 vaccine at the time a position is offered.
Work Location
Currently, many positions with the City of Portland are being performed in a remote/onsite mix.
To Qualify
Applicants must specifically address and demonstrate in their résumé and cover letter how their education, training, work experience, and/or lived experience, meets each of the following minimum qualifications:
- Demonstrated experience understanding and ensuring facility capital construction projects adhere to all applicable laws, statutes, ordinances, codes, and regulations related to public works, building construction, and zoning while exercising sound, independent judgement and initiative within established guidelines.
- Demonstrated experience applying the principles, processes, systems, techniques, and practices of facility capital construction project and contract management to projects, from initial scope development, cost estimating and project budget development, all the way through design and construction, to the maintenance of project records consistent with applicable industry standards.
- Demonstrated experience reviewing plans and specifications for building construction projects as well as a range of building renovation and tenant improvement projects, and providing detailed, technical review comments throughout the design and construction phases, and managing the permit and public procurement process.
- Demonstrated experience managing multiple concurrent projects and competing demands for time and budget at various points in development while tracking project schedules and completion timelines and costs against set project timelines and budgets.
- Demonstrated experience establishing and maintaining effective working relationships with a wide range of people from citizens, city staff, stakeholders, to professional disciplines, vendors, and contractors, to upper bureau managers and city council members in a way that demonstrates interpersonal tact, diplomacy, patience, and stays focused on solution oriented outcomes. This includes communicating effectively, in person, verbally and in writing, with an ability to communicate technical information (e.g., emails, reports, etc.) in a timely and succinct way to non-technical audiences.
Preferred Qualifications:
- A valid state driver’s license is required to ensure that employees in this role are able to visit and attend to projects and job sites without peer support.
- Demonstrated experience using industry specific technology (specifically AutoCAD, Microsoft Project, Microsoft Office, Bluebeam, etc.).
Applicants must also:
- Be fully vaccinated for COVID-19 per City/State mandate or have an approved exception by date of hire.
The Recruitment Process
An evaluation of each applicant’s training and experience, as demonstrated in their résumé and answers to the supplemental questions, weighted 100%. Do not attach materials not requested. Only candidates who meet the minimum qualifications will be placed on the equally ranked eligible list. You have 14 days from the notice of the examination results to let us know if you disagree with your results. Please read the City of Portland Administrative Rule 3.01 for complete information. Additional evaluation may be required prior to the establishment of the eligible list and/or final selection.
** PLEASE NOTE: The eligible list generated from this recruitment may be used to fill future vacancies**
Recruitment Timeline:
- Posting: 8.8.22
- Eligible Lists: Week of 9.6.2022
- Selection Phase Begins: Week of 9.13.2022
- Hire Date: Tentatively: End of September- Mid October
*Timeline is approximate and subject to change without notice
APPLICANT INSTRUCTIONS:
Applicants must submit a résumé and cover letter, specifically focused on your qualifications for this position as identified in the “To Qualify” section of this announcement in accordance with the following Application Instructions:
- Your résumé and cover letter will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.
- Your résumé and cover letter should include details describing your education, training, and/or experience, and where obtained which clearly reflects your qualifications for each of the numbered items in the “To Qualify” section of this announcement.
- Your resume should support the details described in your cover letter.
- Salary Range/Equity Pay Analysis: Please note per the Oregon State Pay Equity Law your salary is determined based on the experience and education listed in your resume/application. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all directly related and equivalent experience.
- If you are requesting Veteran’s Preference, as identified below, please describe in your résumé and cover letter any transferrable skills obtained during your military service and how they relate to each of the required minimum qualifications under the “To Qualify” section above.
Please note, all completed applications for this position must be submitted no later than on the closing date and time of this recruitment. All applications must be submitted via the City’s online application process. Do not attach materials not requested. E-mailed and/or faxed applications will not be accepted.
Additional Information
Representation: Please note: In October 2021, employees in this job classification voted to be represented by the Pro-Tech (PTE-17). To view this labor agreement, please go to https://www.portlandoregon.gov/bhr/27840 and click on the appropriate link.
Work Status: Non-citizen applicants must be authorized to work in the United States at the time of application.
Veterans’ Preference: If you are requesting Veterans’ Preference, attach a copy of your DD214/DD215 and/or Veterans Administration letter stating your disability to your profile, as well as checking the box identifying yourself as a Veteran. You must request Veterans’ Preference AND include a copy of your documentation for each recruitment to which you apply. Veterans’ Preference documentation must be submitted no later than 11:59 PM on the closing date of this recruitment.
ADA, Pregnancy, and Religious Accommodations: If you identify as a person with a disability, are pregnant or nursing, or observe a religious practice(s), and would like to request a reasonable accommodation when applying for this job, please contact the Recruiter below for assistance.
Equal Employment Opportunity: It is the policy of the City of Portland that no person shall be discriminated against based on race, religion, color, sex, marital status, family status, national origin, age, mental or physical disability, protected veteran status, sexual orientation, gender identity or source of income. The City values diversity and encourages everyone who is interested in employment with the City to apply.
Language Pay Differential: City of Portland employees who speak one or more languages in addition to English, may be eligible to receive a “language pay differential.” This is compensation for qualifying multilingual City employees who use their language skill to assist the community. More about the language pay differential can be found here.
Did you know? The City of Portland offers How to Apply Classes that are free and review best practices for applying to the City. Follow the link for the most recent list of scheduled dates: www.bit.ly/howtoapplyclass
Questions about the application process?
Shelonda Simpson, Senior Recruiter
Bureau of Human Resources
Shelonda.Simpson@portlandoregon.gov
(503) 758-2030